That's it! Once you've chosen one of the automatic tables of contents or the custom option, Word will create the table of contents for you. To update the table of contents--for example, if you changed the heading title or page numbers have changed:. The table of contents is a finishing touch on long documents, such as reports, manuals, or books. Thankfully, you don't have to create and manage one manually, as Word's built-in table of contents tool does the heavy lifting for you.
Laptop Mag. To insert your table of contents: 1. Place the cursor where you want the table of contents to appear usually, the beginning of the document 3. Updating the Table of Contents To update the table of contents--for example, if you changed the heading title or page numbers have changed: 1. Click anywhere on the table of contents, then click Update Table… 2. Choose to update either the entire table or just the page numbers.
How to modify a Table of Contents in Microsoft Word - Legal Office Guru
Index: Styles Heading styles Modifying styles including a related exercise Creating a new style including a related exercise Modifying a heading style including a related exercise Numbering headings List style and Legal style numbering including related exercises Document templates including accessing and using the UW Word Thesis Template Captioning and numbering of tables and figures including related exercises Footnotes and endnotes including related exercise Endnotes with square brackets ,, You can view the recommended style list from Word by simply clicking on the arrow under the Styles section in the Home tab , but to see a complete list of styles: From the Format menu, choose Style Under List: choose All styles Now in the Styles area you will see many built-in styles you may use.
You may modify them as you will see later in this document. To go to a specific style, click on any style in the list and type the first letter of the style you are looking for; you will then see all styles beginning with that letter. To close the Style window, simply click on the Cancel button.
How to Format an Appellate Brief: MAC - Creating Your Table of Authorities
It becomes trivial to generate a Table of Contents of items tagged with heading styles. You can easily include the chapter number when numbering tables or figures, if you have used the Heading 1 style for your chapter headings To practice editing styles, we will use the file called Nursery Rhymes. The following exercise takes you through the process of modifying a style. Exercise: Before beginning, change your measurement type to inches so that you may follow the exercises in this document as they are: From the Word menu, choose Preferences Click on General in the Authoring and Proofing Tools section.
Near the bottom, beside Measurement units: choose Inches from the drop down list. Click on the OK button to close the window. Make sure the Normal style is selected in the list of styles and click on the Modify button. The Modify Style dialog box will appear. Under Formatting, from the font drop down list, select Arial , and from the size drop down select The Normal style has been modified. Creating a new style You may need to create a new style that does not currently exist in Word.
Exercise: From the Format menu, choose Style Click on the New The New Style dialog box will appear. Beside Name: enter the name for our new style, in our case Indp. Ensure that Style based on: is the Normal style, and that the Style for following paragraph is Normal. We base this on the Normal style because we want it to inherit most attributes from Normal, such as the font, font size, alignment, etc.
We choose Normal style for the following paragraph on the assumption that an indented paragraph will most likely be followed by a regular paragraph. Click Format , and select Paragraph Enter 0. Under Spacing, enter 3 for Before: and 3 for After:. The previous Normal paragraph will already have provided 3 points of space before an Indp paragraph. Click OK. You could now add a keyboard shortcut for this style if you like. This can make it easier to apply a style while you are typing.
Note: keyboard shortcuts can be created for any style. You would do this by clicking on the Format button and choosing Shortcut Key Press Command-Shift-I all at once - this will be your shortcut key combination and click on the Assign button. You have successfully created a new style. Now go to the end of the Jack and Jill rhyme, press Enter to start a new paragraph, and type the second verse of Jack and Jill: "Up Jack got and off did trot, As fast as he could caper, He went to bed to mend his head, With vinegar and brown paper" Now apply your new Indp style to this paragraph by clicking anywhere in the paragraph, and selecting Indp from the Styles section of the Home tab or by pressing Command-Shift-I.
Modifying a heading style As mentioned above, Word has nine levels of built-in heading styles, called Heading 1 to Heading 9. Steps to modify the Heading 1 and Heading 2 styles are given below. Exercise: Suppose we want Heading 1 styles to be in Helvetica font it is acceptable to have the body of a document in one font, usually a serif font, and the document headings in a different font, usually sans serif , 16 point bold, centered.
Adding the Table of Contents
From the Styles section of the Home tab, find the Heading 1 style. Hold down the control key on the keyboard and click on the Heading 1 style and then choose Modify from the drop down list. Under Formatting, choose Helvetica from the font list, 16 from the size list, and click on the Bold button if it is not already selected.
Now click the Format button at the bottom left , and choose Paragraph In the dialog box that appears, choose Centered from the Alignment box If you don't see 'Alignment:' click on Indents and Spacing at the top first. Now click on Line and Page Breaks at the top of the window.
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Keep lines together is also good to have checked for headings. Note in this window, that a Heading 1 style will be followed automatically by a Normal style. In that case, we would choose Heading 2 as the default style to follow a Heading 1. Let's create a shortcut key for each heading style to make it easier to apply them while typing.
Click the Format button at the bottom left, and choose Shortcut Key Now we want to modify a Heading 2 style. Our Heading 2 s should be Helvetica font, 14 point bold , and left justified. Follow the above instructions 2. Other heading styles can be modified in the same way. Numbering headings Theses frequently have a requirement that all headings in the document be numbered. List style numbering Exercise: To number headings with a List style , first go to the top of your document by pressing Command-Home together on your keyboard.
Similarly, pressing Command-End will move the insertion point immediately to the end of the document. Want to get back to the last place you were working? In the dialog box that appears, click the More button at the bottom left. Make sure Level 1 is selected by clicking 1 under Level : Choose the numbering style you want by selecting it from the Number style: list. Modify the punctuation beside the number if you like. If you want some other punctuation, type it now.
Set Number position to Left , set Aligned at to 0. Under Text position , set Indent at: to 0. Beside Link level to style : choose Heading 1. Beside Follow number with: choose Space. Now select 2 under Level: Select a, b, c,.. Beside Link level to style: choose Heading 2. Repeat the above procedure for levels 3, 4 and as many heading levels as you have in your document. In all cases, make sure that the Restart numbering after: higher list level is checked. If necessary, click the More button at the bottom left to see more options. Now, we must reset levels 2, 3, Set the Aligned at: and Indent at: levels as you like.
Repeat this for levels 2 and 3 as well. For each level you may also want to change: Set Follow number with: to Space or Tab Define the tab location by checking Add tab stop at: and enter the tab position; usually the Indent at: and tab stop are at the same position. Left aligning multi-line headings Exercise: If you anticipate any of your headings will wrap to a second line, you may want to set up your numbering such that the first line and any subsequent lines will line up vertically.
To do this we will set a specified position for the text that follows the number and follow the number with a Tab. Make sure Level 1 is selected by clicking 1 under Level. Set Number position to Left , set Aligned at to 0 or whatever position you want your number to be left aligned at. Check the checkbox beside Add tab stop at: and enter 0. Beside Follow number with: choose Tab character. Repeat step 7. Keep in mind that the tab stop and indent should be larger than the Aligned at value by enough space to allow for your largest anticipated number e.
Click OK once you have set these settings for all levels you are using. Document templates Every document created in Word has a template associated with it. Beside Format: choose Word Template. At the top beside Save As: type the name you would like your template to be called.
Special considerations for Word 2007 and above
Click the Save button. From the Downloads window, you can double click on the template. When prompted, click on the Open button.
A new document, based on the UW thesis template, will open in Word. You can choose to use this as a starting point for your thesis, or you may make changes to heading styles, etc.
Alternatively, you may also want to make changes to the template and re save the template into your My Templates folder under Saving and Creating Templates as described above. Captioning and numbering of tables and figures In a longer more structured document, you will frequently want to number and add captions to your tables and figures.