Article contributed by Bill Coan. Word's page numbering scheme isn't directly obvious but it isn't needlessly complex, either. Indirect might be a good term for it.
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Once you understand how it works, all sorts of possibilities open up. Unfortunately, the built-in tools that simplify the insertion of page numbers also happen to make it more difficult to tell what's really going on. So, for the moment, forget everything you've learned or think you know about page numbers. Let's start at the beginning, since it won't take too long. A new blank document consists of a single section. Each time you insert a Section Break into the document, the document gains a section.
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In other words, if you create a new blank document, then choose Break on the Insert menu and select a Next Page Section Break, the document will thereafter consist of two sections: Material from the start of the document up through and including the break represents Section 1.
Material after that represents Section 2. In some cases, Word inserts Section Breaks automatically, such as when you change the number of columns in part of a document. Page numbers are usually a section property, not a document property. A page's number is determined by only two factors:. Just because a page has a number doesn't mean the number will appear somewhere on the page.
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Far from it. In fact, ALL pages have numbers. The number never appears unless you tell Word to display it. The easiest way to tell Word to display a page's number somewhere on the page is to insert a field code as follows:. Position the cursor where you want the number to appear.
Insert a header or footer
Often, this is the header or footer. Just because a page has a number doesn't mean the number will appear somewhere on the page. Far from it. In fact, ALL pages have numbers. The number never appears unless you tell Word to display it. The easiest way to tell Word to display a page's number somewhere on the page is to insert a field code as follows:. Position the cursor where you want the number to appear. Often, this is the header or footer. To position the cursor in one of these locations, choose Header and Footer on the View menu or double-click the location in Page Layout view.
Don't just type them. Right-click anywhere between the braces and choose Update Field. It has no effect on Word's page numbering scheme. It simply tells Word to display the number of the current page at the field location.
As noted above, the page's number is dependent on:. The following big ideas are presented for extra credit only. Please see me after class if you're worried about your grades.http://up.guai.im
How to change size/position of footer? - Microsoft Community
If you want to make changes to the header or footer for Section 1 without having those changes show up in the header or footer for all other document sections, you must turn off this feature by viewing each header and footer and clicking the Same As Previous button on the Header and Footer toolbar until the button is no longer depressed. The actual number of headers and footers available in a given section is determined by the Different First Page checkbox and Different Odd and Even Pages checkbox in the Page Setup dialog. To view these settings, position the cursor in the document section you're interested in, then choose Page Setup on the File menu.
Changes made to the first page header have no effect on the odd page header or the even page header and vice versa all the way around. Caution: Just a word to the wise: consider carefully before using the following techniques. They can lead to problems in corporate documents, unless you include a warning to other uses that you are "calculating" the page numbers in this document.